Policies and procedures should not be written once and left alone for decades. Workplace policies and procedures are an important addition to employment contracts as they make onboarding easier and allow everyone to be crystal clear on what’s required of them. For example, depending on the nature of the your workplace and the work carried out by your business, you may need policies and procedures regarding contractor safety, … Share this page on Facebook Share this page on Twitter Share this page on Linkedin Share this page on Baidu Email this page Print this page +Share. Pointing out that first-class airfare is not eligible for expense reimbursement and having proof of this in your policy protects your organization from legal actions and reputation damage. Employees have to use company property in order to do their jobs. These policies, procedures, and checklists successfully recognize the limits of providing employees proper guidance for appropriate behavior at work and draw a line between that and employee lives outside of the workplace. Think of procedures as the method you are using to achieve your company policies. Streamline the process with our free policies and procedures template. Policy brief & purpose. Finally, you will disseminate your documents and train users in the new policies and pro… Some of the must-have and important policies which you cannot miss are. Smoking Tobacco in the Workplace Procedure Staff Accident and Incident Reporting and Investigation Procedure Staff Leave including Annual Leave, Long Service Leave, Sick Make employees aware that any internet use at work is not private. Managing people takes time and resources. Creating and maintaining effective policies and procedures can provide numerous benefits to your business. This is a broad topic and may require multiple, separate policies. They also demonstrate that organizations are efficient, professional and stable. This reduces liability risks for your organization and limits interruptions in operations. The policy should explain what is acceptable and unacceptable behaviour in the workplace. Employee performance management and discipline. Step 1: Consultation. Ann is a marketing writer at i-Sight Software. Protecting employees’ safety and well-being should be every organization’s top priority. The above is not an exhaustive list but sets out some of the reasons why policies and procedures are important to a business. Most of the work happens before you ever begin to write. These are sample policies and procedures to assist the reader in understanding how policy or procedural information is developed. Utilizing both policies and procedures during decision-making ensures that employers are consistent in their decisions. Use of social media. Help them to understand them and why they are important. Published on December 21, 2016 Employers often provide employees with handbooks, policies and procedures which regulate workplace matters such as: 1. This includes casual, part-time and full-time employees and those on maternity leave or career breaks. Even if this clause is included in employment agreements, it is recommended that employers bring policies to the attention of new employees, and alert existing employees to any changes or new policies or procedures which are developed. When developing your policies and procedures, you must consult with all relevant stakeholders, including health and safety representatives, contractors (particularly those who work with you regularly), and of course your employees. Once they are in place, enforcing these guidelines is even more important. A breach of this policy is grounds for disciplinary action, up to and including termination of employment. Safe work procedures are a practical and consistent way for everyone to commit to safety. These may include maintenance staff undertaking facilities work, a health department employee or a workplace health and safety inspector. Formal policies and procedures help to ensure your company complies with relevant regulations. By Joanna Weekes. When appropriate policies and procedures are in place, an incident is easier to navigate (Kenyon 2018). The consequence of the breach should also suit the severity of the breach – whether it be a warning, disciplinary action or dismissal. Workplace Health and Safety Policy; Social Media Policy; Drug and Alcohol Policy Safety policies describe safety and emergency procedures and require employees to report work-related injuries immediately. Using the organisation's computer resources to seek out, access or send any material of an offensive, obscene or defamatory nature is prohibited and may result in disciplinary action. In order to thrive, a company needs to have both, not simply one or the other. Use a policy management system to ensure that employees understand the importance of following policies and procedures and know how to do so. When you don’t enforce your procedures, you put your organization at risk. Procedures are the sequential steps which direct the people for any activity. Do not think in the mindset of policy vs procedures. When writing your health and safety policies, include information about how to deal with illness or injury at work, equipment safety guidelines and how to report a health or safety concern. Policies, procedures & templates In this resource bank you will find management policies, procedures and templates designed to help with the day-to-day running of a community organisation. Workplace policy is an organized set of rules, regulations, and principles drafted to direct the managers and the staff that how they would behave in the workplace. The policies may be explained to staff through information and/or training sessions, at staff meetings and during induction sessions for new staff. A workplace policy consists of a statement of purpose and one or more broad guidelines on action to be … Beyond the 'policy', organisations will need 'procedures' to run alongside, turning the policy into a useful document that can be used by staff and volunteers. Making sure your employees are following policies and procedures takes work, but it doesn’t have to be difficult. This is why even the most seasoned compliance professionals need a refresher on why policies and procedures important in the workplace. ", Vicki Kamerer, Manager of Corporate Consumer Affairs, National Tobacco, embrace rules when they understand their purpose, Employee Policy Manuals: What to Include in Your Annual Review, The Importance of Supply Chain Ethics and Compliance, How to Write an Internal Privacy Policy for Your Company, How Metadata Can Be a Fraudster’s Worst Nightmare, Case Management Selection at Allstate: Part 3, set out what is acceptable or unacceptable behavior, set out the consequences of not complying with the policy, provide a date when the policy was developed or updated”, see an increase in accidents or failures on-site, have a feeling of general confusion or increased staff questions regarding day-to-day operations, see inconsistency in employee job performance, feel increased stress levels across the office. What are workplace policies? A policy is a statement which underpins how human resource management issues will be dealt with in an organisation. The difference between policies and procedures in management are explained clearly in the following points: Policies are those terms and conditions which direct the company in making a decision. To be effective, policies need to be publicised and provided to all existing and new employees. RELATED: Employee Policy Manuals: What to Include in Your Annual Review. Below are some of the subjects you should consider creating guidelines for. Depending on your industry, this could include electronics, medical equipment, vehicles, tools and uniforms. Here are some examples of common workplace policies that could assist your workplace: We would like to acknowledge the Aboriginal People, the Traditional Custodians of this land, and pay respect to our Aboriginal Elders - both past and present. Paychex WORX says that “employees may be more likely to embrace rules when they understand their purpose and that they are not meant to be a form of control or punishment.” For this reason, keep a positive attitude during training sessions and leave plenty of time for employee questions. With strict guidelines already in place, employees simply have to follow the procedures and managers just have to enforce the policies. Procedures explain how to perform day to day tasks and duties in line with company policies. Written policies and procedures are essential to the effective and efficient operations of your programs and organization. WHS Team: Manage the ongoing development and maintenance of workplace health and safety practices in line with the WHS framework, systems and processes, and resources that support line managers and employees in meeting their health and safety responsibilities For example: An individual shall be deemed to be under the influence of alcohol if he/she exceeds a blood alcohol level of 0.05% (0.02% for heavy vehicle drivers). The documents contain references to specific positions in organisations such as employees, administration officers, program supervisors and managers. A workplace health and safety management system is a set of policies, procedures and plans that systematically manages health and safety at work and can help to minimise the risk of injury and illness from workplace operations. 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